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<h1>Document Manager Instructions</h1> |
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<h2>What are the key features of the Document Manager?</h2> |
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<p> |
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<ul><li>Sharing of documents using a WWW interface</li> |
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<li>Tracking of changes to documents</li> |
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<li>Security (using encryption while contacting the web server and by |
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using user identification)</li> |
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</ul></p> |
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<p>The Screen is visually divided in four parts: |
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<ol><li>The display of directories<br /> |
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Which are listed under DIRECTORY NAME in alphabetical order</li> |
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<li>The display of documents on the server<br /> |
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Which are also listed alphabetically</li> |
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<li>A short instructions about check-in/check-out procedures</li> |
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<li>The <i>grey area</i> which can be used to create new directories |
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or an <u>empty</u> file, or to upload a document from a PC to the |
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server.</li> |
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</ol> |
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<h2>Basic Operations</h2> |
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<h3>Sending and Retrieving of a Document to the Server</h3> |
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<p>This can be done by choosing the <i>UPLOAD</i> link on the bottom area. |
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A document can be retrieved for viewing by by clicking on the filename. |
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<ul><li><b>Send a document to the server</b><br /> |
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Click on the <i>UPLOAD</i> link to get to a screen which is used |
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to upload documents to the server.<br /> |
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Here, press the <i>BROWSE</i> button and select a file by using the |
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file requestor which will be displayed on the screen. After that |
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press the <i>UPLOAD</i> button and you will be returned to the |
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previous screen. Now, it will also display the newly uploaded file.<br/> |
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If you wish to abort the uploading of a file to the server choose |
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the <i>CANCEL</i> button.</li> |
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<li><b>Retrieve a document from the server</b><br /> |
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Simply click on the filename. The document will be downloaded to your |
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local disk or opened in the appropriate application. <b>Please |
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note</b>, that after changing the document it <u>WILL NOT</u> be |
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updated on the server automatically.</li> |
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<li><b>Updating a document on the server</b><br /> |
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To update a document on the server (and enable other users to see |
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changes in the document) you will have to: |
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<ol><li>Save the document locally to disk (i.e.. check-out the |
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document from the server) -- This is achieved by clicking |
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on the check-out icon which is right from the filename)</li> |
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<li>Once you check-outed the document, the icon will change to |
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a 'finger' to warn you that you have to return a new copy |
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of that document to the server.</li> |
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<li>Edit the document locally on your computer and save it to |
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the local disk.</li> |
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<li>Send the document to the server again (by clicking on the |
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filename or the icon on the right side of the filename).</li> |
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</ol> |
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You can also upload a document under a different name if you want |
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to keep an old copy for some reasons. However, for evaluating |
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document, the system will keep last five copies of the documents |
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automatically.</li> |
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<li><b>Adding a note to a document</b><br /> |
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By clicking on the 'note' icon you can add a note to the document |
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which will describe it better than just filename alone.</li> |
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</ul> |
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<h3>Additional Functions</h3> |
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<p>Detailed informations about and additional operations for a document |
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can be shown by clicking on the 'note' icon which is displayed left |
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from the filename: |
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<ul><li><b>Filename</b><br /> |
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Display of the filename of the document.</li> |
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<li><b>File size</b><br /> |
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Display of the file size of the document</li> |
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<li><b>Date and time</b><br /> |
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Display of the last modification of and access the document.</li> |
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<li><b>Content of the document</b> (which can be edited)<br /> |
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This is only available if the document type is plain text. If the |
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document is, for example, a MS-Word Document or some other binary |
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format you will have to edit it on your local computer and upload |
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the changed document back to the server.<br /> |
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If the document is a picture, if will be shown.</li> |
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<li><b>Removing a lock on a document</b><br /> |
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This option is a fail-safe only. It's not planned that users will |
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remove locks manually. Locks are used when one user check-out a |
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document to edit it. Other users can't view or edit the same document |
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until that user returns an updated copy (check-in) to the server. |
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However, it's possible that some users will check-out a document |
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by mistake (instead of just viewing it), so this option can be used |
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to unlock the document again.</li> |
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<li><b>Deleting of a document</b><br /> |
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This operation must be double-checked by checking the check-box |
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located left from the button <i>DELETE</i> and then pressing the |
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<i>DELETE</i> button.</li> |
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<li><b>Renaming of a document</b><br/> |
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This is done by changing the name, checking the check-box and pressing |
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of the <i>RENAME</i> button.</li> |
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<li><b>Display of changes to the document</b><br /> |
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These include the date, time and user who made the changes. |
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For the last five uploads, you will also be able to retrieve the |
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old versions of documents from this list.</li> |
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</ul></p> |
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</body> |
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</html> |
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