/[docman]/docman.txt
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revision 1.1 by dpavlin, Thu Aug 3 21:03:48 2000 UTC revision 1.2 by dpavlin, Fri Aug 4 13:23:25 2000 UTC
# Line 1  Line 1 
1  Site Manager instructions  Site Manager instructions
2    
   
3  What are key features of Site Manager?  What are key features of Site Manager?
4    
5  - sharing of files using www interface  - sharing of files using www interface
# Line 9  What are key features of Site Manager? Line 8  What are key features of Site Manager?
8    identification)    identification)
9    
10    
11  Screen is visually divaded in three parts:  Screen is visually divaded in four parts:
12    
13  1. Display of directories  1. Display of directories
14     Which are listed under DIRECTORY NAME in alphabetical order     Which are listed under DIRECTORY NAME in alphabetical order
# Line 17  Screen is visually divaded in three part Line 16  Screen is visually divaded in three part
16  2. Display of documents on server  2. Display of documents on server
17     Which are also listed alphabetically     Which are also listed alphabetically
18    
19    3. short instructions about check-in/check-out procedures
20    
21  and  and
22    
23  3. Grey area which can be used to create new directory or empty file,  4. Grey area which can be used to create new directory or empty file,
24     or to upload document from PC to server     or to upload document from PC to server
25    
26    
27  Basic operations are:  Basic operations are:
28  * sending of file to server (by choosing UPLOAD link on bottom area)  * sending of file to server (by choosing UPLOAD link on bottom area)
29    and retriving of file (by clicking of filename).    and retriving of file for viewing (by clicking of filename).
30          - send file to server:          - send file to server:
31                  Choose upload button to get to screen which is used                  Choose upload button to get to screen which is used
32                  to upload documents to server.                  to upload documents to server.
# Line 39  Basic operations are: Line 40  Basic operations are:
40                  simply click on filename. File will be downloaded to disk                  simply click on filename. File will be downloaded to disk
41                  or opened in application depending on file type. However,                  or opened in application depending on file type. However,
42                  after changing of file that file WILL NOT be updated                  after changing of file that file WILL NOT be updated
43                  on server automatically. To update copy of file on server                  on server automatically.
                 (and enable other users to see changes in file) you will  
                 have to:  
                         1. save file locally to disk (under same name), and  
                         2. send it to server again.  
                 If you send file to server under different name, you  
                 will have two copies of same file which can be confusing.  
44    
45            - updating copy of file on server
46                    To update file on server (and enable other users to see
47                    changes in file) you will have to:
48                            1. save file locally to disk (check-out file from
49                               server) -- that is achieved using check-out
50                               icon which is right from filename)
51                            2. once you checkouted file, icon will change to
52                               finger to warn you that you have to return
53                               new copy of that file to server.
54                            3. edit file locally on computer and save it to
55                               local disk
56                            4. send it to server again (using link on filename
57                               or icon on the right of filename)
58    
59                    You can also upload file under different name if you want
60                    to keep old copy for some reason. However, for evoluating
61                    files, system will keep last five copies of files
62                    automatically.
63            - adding note to each file (which will describe file better than
64              filename alone)
65    
66  Additional operations available are:  Additional operations available are:
67  * Detailed informations about file (which can be showed by clicking on  * Detailed informations about file (which can be showed by clicking on
# Line 58  Additional operations available are: Line 73  Additional operations available are:
73            is plain text. If file is Word Document of some other binary            is plain text. If file is Word Document of some other binary
74            format you will have to edit it on your local computer and            format you will have to edit it on your local computer and
75            upload changed file back to server.            upload changed file back to server.
76              If the document is picute, if will be shown.
77            - removing lock on file -- this option is fail-safe only. It's not
78              planned that users will remove locks manually. Locks are used
79              when one user check-out file to edit it. Other users can't
80              view or edit same file until that user return updated copy
81              (check-in) to server. However, it's possible that some users
82              will check-out file by mistake (instead of just viewing it),
83              so this option can be used to unlock file again.
84          - deleting of file (by choosing of a checkbox located left          - deleting of file (by choosing of a checkbox located left
85            from button DELETE and pressing DELETE)            from button DELETE and pressing DELETE)
86          - renaming of file (by changing of name, choosing of checkbox          - renaming of file (by changing of name, choosing of checkbox
87            and pressing of RENAME)            and pressing of RENAME)
88          - changes to file with dates, time and user which made the change          - changes to file with dates, time and user which made the change
89              For last five uploads, you will be able to retrieve old version
90              of documents from this list also.
 Planned enhancements:  
         - locking of files so that other users can't download file while  
           one user is changing it. This will be accomplished by checking  
           out (downloading to local machine) of file and checking in  
           (sending back to server) of file.  
         - adding of comments to file which can be viewed directly on web  
           (short notes like: "this is just a working version")  
91    

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