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Document Manager instructions |
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What are key features of Document Manager? |
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- sharing of files using www interface |
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- tracking of changes to files |
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- security (using encryption while contacting web server and user |
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identification) |
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Screen is visually divaded in four parts: |
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1. Display of directories |
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Which are listed under DIRECTORY NAME in alphabetical order |
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2. Display of documents on server |
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Which are also listed alphabetically |
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3. short instructions about check-in/check-out procedures |
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and |
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4. Grey area which can be used to create new directory or empty file, |
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or to upload document from PC to server |
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Basic operations are: |
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* sending of file to server (by choosing UPLOAD link on bottom area) |
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and retriving of file for viewing (by clicking of filename). |
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- send file to server: |
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Choose upload button to get to screen which is used |
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to upload documents to server. |
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Press BROWSE and select file from file requestor |
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which will be displayed on screen. |
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After that press UPLOAD and you will be returned to |
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previous screen, but it will now display newly uploaded file. |
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If you wish to abort sending of file to server choose CANCEL. |
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- retrieve file from server: |
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simply click on filename. File will be downloaded to disk |
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or opened in application depending on file type. However, |
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after changing of file that file WILL NOT be updated |
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on server automatically. |
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- updating copy of file on server |
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To update file on server (and enable other users to see |
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changes in file) you will have to: |
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1. save file locally to disk (check-out file from |
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server) -- that is achieved using check-out |
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icon which is right from filename) |
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2. once you checkouted file, icon will change to |
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finger to warn you that you have to return |
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new copy of that file to server. |
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3. edit file locally on computer and save it to |
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local disk |
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4. send it to server again (using link on filename |
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or icon on the right of filename) |
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You can also upload file under different name if you want |
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to keep old copy for some reason. However, for evoluating |
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files, system will keep last five copies of files |
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automatically. |
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- adding note to each file (which will describe file better than |
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filename alone) |
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Additional operations available are: |
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* Detailed informations about file (which can be showed by clicking on |
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icon which is displayed left from filename). |
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- filename |
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- file size |
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- date and time of last modification and access |
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- document contents (which you can edit) -- only if document type |
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is plain text. If file is Word Document of some other binary |
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format you will have to edit it on your local computer and |
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upload changed file back to server. |
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If the document is picute, if will be shown. |
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- removing lock on file -- this option is fail-safe only. It's not |
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planned that users will remove locks manually. Locks are used |
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when one user check-out file to edit it. Other users can't |
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view or edit same file until that user return updated copy |
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(check-in) to server. However, it's possible that some users |
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will check-out file by mistake (instead of just viewing it), |
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so this option can be used to unlock file again. |
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- deleting of file (by choosing of a checkbox located left |
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from button DELETE and pressing DELETE) |
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- renaming of file (by changing of name, choosing of checkbox |
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and pressing of RENAME) |
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- changes to file with dates, time and user which made the change |
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For last five uploads, you will be able to retrieve old version |
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of documents from this list also. |
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